In many markets, the sale of a product depends on prior notification of the product or its contents to an authority. These obligations vary depending on the type of product, quantity, and market; what they have in common is that if smuggled, the product cannot be legally sold on the market .
Main types of notifications
Notification
What is reported?
Triggering condition
Article registration
The substance's identity, uses, tonnage band, and safety data.
Annual production or import quantity exceeding a threshold
Classification statement
Hazard classification and labeling information of the substance.
Placing the harmful substance on the market
Poison control notification
Composition of the mixture, toxicological information and formula identifier.
Placing the harmful mixture on the market with specific types of uses.
Declaration of contents within the item
The presence of a substance on the candidate list in the material at a concentration exceeding the threshold.
Threshold exceedance and quantity requirement
Product registration systems
Product-based registration of products such as cosmetics, biocides, and food supplements.
Product group-specific legislation
Import control systems
Application for conformity inspection in the import of specific products.
Before customs clearance
Manufacturer's liability record
Quantities released to the market for packaging, electronic equipment and batteries.
The product must fall into the relevant category.
Scope
Liability matrix: Which product is subject to which notification in which market. This matrix must be defined in the system and automatically expand when new markets are added.
Threshold monitoring: Calculation of tonnage bands from actual production and import data; generation of alerts when approaching the threshold. Threshold overruns often go unnoticed.
Generating notification data: Automatically compiling the dataset required for notification from prescription and substance records.
Notification status tracking: Which notification was made and when, reference number, validity period, and any changes requiring updating.
Update triggers: Automatic detection that a notification update is required due to a change in composition, usage, or classification.
Authorized representative management: Monitoring the appointment, contracts, and validity periods of representatives in foreign markets.