After you have selected Stock Counting Parameters and Stock Balance Reference Date , you can create stocksve on-hand quantities on "Stock Balance Reference Date" in "Counting Location", you have defined under "Definition" tab of "Physical Inventory Counting Information" screen.
Stocks and On-Hand Quantities Creation
To create stocksve on-hand quantities on "Stock Balance Reference Date", you have to press on "Create Stocksve On-Hand Quantities to Counting Batch" button.
The System will display "Creation process of counting party completed" message.
Stocks Creating Date
"Stock Balance Reference Date" will be displayed as stocks creating date.
Number of Stocks
According to the selected criteria, number of stocks available for counting will be displayed.
Displaying Counting Stocks and Quantities
You can press on "Counting Batch Stocksve Counting Results" button to display counting stocks and quantities.
"Physical Inventory Counting Party Counting Results" screen will be opened.
"Item Codes" and "System On-Hand Quantities" are listed on this screen and you can type "1st Counting Results", "2nd Counting Results" (if it is performed) and "Counting Results" into the appropriate fields.
When you have started the counting process, you can change counting party status as "Batch Inventory Counting Started".
As soon as you have changed the status and saved it, you will not be able to display the "Create Stocksve On-Hand Quantities to Counting Batch" button anymore.
The System will create automatic vouchers according to the values only entered in "Counting Results" fields. Values entered in 1st and 2nd counting results fields will not be used for inventory accuracy evaluation.
Automatic Voucher Creation to Correct Inventory Errors
After you have saved "Counting Party Ending Date", you can press on "Create Counting Results Documents" button.
You have to click on "OK" for the "Do you want to create Counting Result Documents?" message and the System will display "Operation completed" message.
In Case Counting Results are Identical to On-hand Quantities in the System
After you have got "Operation completed" message, you will continue to display "Create Counting Results Documents" button.
No entry or issue voucher has been created by the system.
In Case Counting Results are Higher Than On-hand Quantities in the System
After you have got "Operation completed" message, you will see a "Counting Inbound Receipt" button.
This means an "Inventory Overage Entry Voucher" had been created by the System to increase quantities in the system in order to match the actual quantities.
By clicking on the button, you can display created voucher.
If you want to cancel the voucher, you can press on "Cancel Counting Documents" button.
In Case Counting Results are Lower Than On-hand Quantities in the System
After you have got "Operation completed" message, you will see a "Counting Outbound Receipt" button.
This means an "Inventory Shortage Issue Voucher" had been created by the System to decrease quantities in the system in order to match the actual quantities.
By clicking on the button, you can display created voucher.
If you want to cancel the voucher, you can press on "Cancel Counting Documents" button.